what is point of sale and inventory systems?

there are always questions about point of sale or better to say that epos system. here we go. I have collected some data to show you how it works. first we talk about key colors and then passwords.



The area at the bottom of the window reflects the current total value of the transaction.

It is the on-screen equivalent of the customer's receipt.

It also displays details of the amounts allocated to each payment type when you are taking a multi-media Payment (see Taking Payment).

Note: the Vendhq EPOS system( points of sales) works using 'accumulative invoicing'. This means that a customer purchasing five of the same item will not see five separate lines on their receipt, but rather one line with '5' in the quantity field. This also relates to the main Transaction Window, as the operator sees what will eventually appear on the customer receipt.

Key Colours

The Vendhq EPOS system uses different coloured keys to denote different types of functions.

As a general rule, the following colour scheme applies:

ENTER and EXIT keys.

You may encounter other colours of keys when using the Vendhq EPOS system, but as a general rule, the above scheme applies.

“ Copyright of Vendhq (Epos Software) site.



General functions, & Function Keys.

Payment keys.

Supervisor Functions.

Function Keys

Throughout the Vendhq EPOS system, and the help file, you will see references to the use of the Function Keys.

These are the keys at the very top of a standard QWERTY keyboard, or at the top of the special Electronic Point of Sale keyboards designed by Vendhq Software Ltd.

Use of these Function Keys remains standard throughout the system, and the rules are as follows:

F1: Help key. Press this at any time, and you will

receive context-sensitive help on whatever system function you are performing. F2: Datasearch key (see F2 Datasearch key for

further details). Pressing this key will allow you to select a record from the list presented. This works for stock, customer records, etc. F3: Clear Record key. This key clears the field

you are currently using to enter data. F4: Delete Record key. F5: First Record key. Pressing this key while

searching for stock or customer records will jump to the first record in the database. F6: Last Record key. Pressing this key while

searching for stock or customer records will jump to the last record in the database. F7: Previous Record key. Pressing this key while

searching for stock or customer records will move back to the previous record in the database. F8: Next Record key. Pressing this key while

searching for stock or customer details will move on to the next record in the database. F9: Find Record key. F10: Save Record key.

“ Copyright of Vendhq Software Ltd. Page 21

Passwords

Passwords are an important part of the Vendhq EPOS system, as they provide protection against the abuse or misuse of Supervisor and/or Administrator Functions. For further details of these functions, see General Notes on Supervisor Functions.

Passwords for Supervisors

If you are a Supervisor, a box will appear every time you Log In to the system, prompting you to enter your Supervisor Password.

This box will appear whether you simply Log In from the main Login Screen, or by scanning a Supervisor Card.Passwords for Everyone

The Vendhq system can also be set up so that each Salesperson enters a Password as they Log In. This is done simply by entering a Password (up to 10 characters) in the Password field of the Salesperson Setup screen. The person does not need to have Supervisor or Administrator privileges, but the system will still ask for a Password each time they Log In.

“ Copyright of Vendhq Software Ltd. Page 22

Login Screen

This is the main Login Screen, which will appear each time the Vendhq EPOS program is loaded. The system will also revert to this screen whenever an operator Logs Out of the Point of Sale (see Logging Out & Shutting Down). You can choose to have the Vendhq EPOS system start up at this screen automatically when you turn on the till or computer (see Terminal Details).

To begin Point of Sale operations, you need to enter a Salesperson Code in the box provided. This is an individual code which is set up for each Salesperson by a system Administrator (see Salesperson Setup).

Note: the system is set up with an initial Salesperson Code of SUP and Password of SUPER. This allows you to get into the system initially, but needs to be changed once users are set up, for security reasons.

Entering your Salesperson Code will prompt the system to display your name in the Salesperson Field alongside the code.

This name will be linked to each transaction performed on the system, allowing mistakes and/or abuses to be tracked.

Depending upon your status, the system may ask you for a password.

If it does, enter your password in the box, then proceed.

Note: both of these procedures can be performed using the keyboard icon if you are using a touch screen terminal at the point of sale.


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